A Request for Information (RFI) is sent to the market before a Request for Proposal or Request for Quotation, to learn what suppliers can offer. The answers are not binding. This template states the need, the timeline, how and where to answer, what the response must contain and how the answers will be used, with a short sustainability (ESG) block. Pair it with the RFI Questionnaire spreadsheet, which scores the answers.

What's Included in This Request for Information (RFI) Template?

• 1. Introduction
• Purpose of the RFI
• Confidentiality
• About the Organization
• Acronyms, Abbreviations and Terms
• 2. Nature of the RFI
• 3. Summary of the Need
• 4. RFI Timeline
• 5. Procedure to Respond
• Delivery of the Response
• Clarifications
• Content of the Response
• 6. How the Answers Will Be Used
• 7. Sustainability and ESG
• 8. Approvals

How to Use This Request for Information (RFI) Template (PMBOK 8)

1. Read the "How to use this document" block, then delete it together with the "Recommendations and tips" block.
2. Fill in the project data at the top, then complete each section with what you know today.
3. Review the draft with the people named in it.
4. Approve it and keep the version history up to date.

Related Templates

• RFI Questionnaire Template
• Request for Proposal Template
• Request for Quotation Template