The Quality Reports template provides a comprehensive framework for reporting on project quality performance, including quality metrics status, non-conformance tracking, and root cause analysis. In the PMBOK Guide 8th Edition, quality reports are a key output of the Manage Quality process within the Governance Performance Domain. A well-structured quality report template enables stakeholders to assess quality health at a glance and drives continuous improvement actions.

Why You Need a Quality Report Template

Quality issues that go unreported compound over time, leading to costly rework, customer dissatisfaction, and project delays. A standardized quality report template consolidates quality data from multiple sources into a single, actionable report. It highlights which quality metrics are on target, which are trending toward failure, and which non-conformances require immediate attention. By maintaining consistent quality reporting, project teams build a culture of quality awareness and accountability. This quality report template transforms raw quality control measurements into meaningful insights that inform project decisions and stakeholder communications.

Template Sections

This quality report template is an Excel workbook with three tabs:

1. Quality Summary — Executive overview including overall quality status, period highlights, key metrics summary, and quality trend indicators
2. Metrics Tracking — Detailed tracking of all quality metrics with target values, actual values, status (On Target, At Risk, Off Target), and trend direction
3. Non-Conformances — Register of quality deviations including severity, root cause analysis (using 5 Whys or Ishikawa), corrective actions, responsible party, and resolution status

PMBOK 8 Features

• Three-Tab Structure — Separates executive summary, detailed metrics, and non-conformance management for different audience needs
• Root Cause Analysis Integration — Non-conformance tab includes structured root cause analysis fields, supporting PMBOK 8's emphasis on learning and improvement
• Trend Visualization — Status and trend columns with conditional formatting enable quick identification of deteriorating quality areas
• Governance Domain Alignment — Quality reporting structure aligned with PMBOK 8 governance principles for transparent quality communication

Related PMBOK 8 Templates

Build a complete quality management toolkit with these related templates:

• Quality Control Measurements — PMBOK 8
• Status Report — PMBOK 8

Format: Microsoft Excel (.xlsx) | PMBOK Edition: 8th (2025) | Domain: Governance | Process: Manage Quality