This Project Communications Software Development document shows how Eduardo Montes tracked and managed all formal project communications for the ProjectAdm SaaS platform — covering the communications register, the delivery log for each communication type, and the effectiveness tracking that confirmed stakeholders were receiving and engaging with the information they needed. This Excel register is the operational output of the Communications Management Plan, documenting what was communicated, when, to whom, through which channel, and whether the communication achieved its purpose.

What Are Project Communications?

Project Communications are a PMBOK 8 output in the Team Performance Domain that represent the actual artifacts produced and distributed through the project's communication processes — status reports, meeting minutes, milestone updates, decision logs, and stakeholder notifications. The project communications register tracks each communication event: the type of communication, the sender, the audience, the channel, the date sent, and a confirmation of receipt or action taken. Unlike the Communications Management Plan (which defines how communications will be managed), the project communications register documents what was actually communicated throughout the project lifecycle.

What This Project Communications Software Development Includes

The ProjectAdm Project Communications register covers all formal communication events across 13.5 months:

• Biweekly Status Reports (26 reports) — Sender: Eduardo Montes; Audience: Henry Douglas, CFO Rodrigo Alves; Channel: Email + Google Drive link; Frequency: Every other Friday by 6pm BRT; Average read rate: confirmed by Henry Douglas response within 24hrs on 24/26 reports; 2 reports prompted follow-up questions (Sprint 14 ISS-002 status, Sprint 20 AI rate limit resolution)
• Sprint Review Summaries (28 summaries) — Sender: Eduardo Montes; Audience: All 7 team members + Henry Douglas; Channel: Notion (project page); Format: velocity, completed stories, decisions made, action items; Distribution: within 2 hours of sprint review ending; All 28 distributed within 2-hour SLA
• Milestone Gate Reports (5 reports) — Sender: Eduardo Montes; Audience: Henry Douglas, CFO, ProjectAdm International Board; Channel: Email + PDF attachment; Content: milestone scope, cost/schedule performance, risk status, next phase authorization; Distributed: same day as milestone gate meeting; All 5 milestone gate decisions documented and distributed
• Risk and Issue Alerts (8 alerts) — Triggered by: risk re-scoring above threshold or new issue opening; Sender: Eduardo Montes; Audience: Henry Douglas (all alerts), CFO (cost-impacting alerts only); Channel: Slack direct message + follow-up email; Response expected: within 4 hours; Average response time: 2.3 hours; No alert went unacknowledged
• Change Request Notifications (4 notifications) — Sender: Eduardo Montes; Audience: Henry Douglas, team, CFO (if cost impact); Channel: Email with attached Change Request document; Distribution: same day as CR submission; Response: CCB decision returned within 5 business days on all 4 CRs
• Team Retrospective Actions (28 action logs) — Sender: Eduardo Montes (Scrum Master); Audience: Team; Channel: Notion action items page; Content: retrospective improvements committed, owner, due date; Completion rate: 84% of retrospective actions completed within the following sprint
• Communication Effectiveness Summary — On-time delivery rate (all communications): 97%; Stakeholder acknowledgment rate: 98%; Average status report length: 380 words (within 400-word target); Henry Douglas satisfaction with communication: rated 4.8/5.0 at project closure survey

How Eduardo Montes Used This Project Communications Software Development

Eduardo Montes maintained the Project Communications Software Development register as both a delivery log and an effectiveness tracker. The 2-hour distribution SLA for sprint review summaries was tracked against every sprint — missing the SLA twice in 28 sprints prompted Eduardo to prepare summaries during the review itself (using a Notion template) rather than after it ended. The 97% on-time delivery rate at project closure was cited by Henry Douglas as a key factor in stakeholder confidence throughout the project.

How to Use This Project Communications Software Development Document

Use this example to understand how to make your Project Communications Software Development register a quality management tool, not just a log. The ProjectAdm register's "response received" column turned communication from a one-way output into a two-way confirmation — ensuring information was received and understood, not just sent.

Download the Template and Deepen Your Knowledge

Ready to create your own project communications register? Download the blank Project Communications Template (PMBOK 8).

• Download the Project Communications Template — PMBOK 8 (blank, ready to use)
• Read the full guide: Project Communications in PMBOK 8

Want to go deeper? The PMBOK Guide 8th Edition is the definitive reference for modern project management. Get your copy and use it alongside these examples to build a solid, practical understanding of every performance domain.

Format: Microsoft Excel (.xlsx) | Project: Software Development (SaaS Platform) | PMBOK Edition: 8th (2025) | Domain: Team