This Project Closure Document example shows how Alex Morgan, PMP, formally closed Project Phoenix — a $72,250 website launch managed using the PMBOK Guide 8th Edition. Delivered on June 13, 2025 — on schedule and $10,000 under budget — the closure document is the final formal record that the project has been completed, accepted, and handed over. This example shows exactly what a thorough project closure document looks like in practice.

What Is a Project Closure Document?

A Project Closure Document is the formal record that a project has been completed, that all deliverables have been accepted, and that the project team and resources are being released. In PMBOK 8, it is a key output of the Closing Performance Domain and serves multiple functions: it provides legal and contractual closure, it transfers ownership of deliverables to the operational team, it records final performance against baselines, and it captures the formal approval that the project is done. Without a closure document, projects can linger in limbo — resources remain nominally assigned, budgets stay open, and accountability for the delivered product is ambiguous.

What's Inside This Project Closure Document Example

This Project Closure Document example for Project Phoenix includes:

• Project summary: Project Phoenix delivered on June 13, 2025 — exactly on the scheduled completion date — at a final cost of $62,250 versus the $72,250 approved budget, representing a $10,000 underspend
• Deliverable acceptance confirmation: all six deliverables (Design Package, Frontend, Backend & CRM, Content, Go-Live Readiness, Final Handover) formally accepted by Riley Park between April 14 and June 13, 2025
• SMART objectives achievement: PageSpeed score of 94 (desktop) and 91 (mobile) exceeding the 90+ target; WCAG 2.1 AA accessibility compliance confirmed; CRM integration live and processing leads from go-live day
• Benefits realization: 40% lead increase target set as a 6-month post-launch tracking goal; baseline established at 52 qualified leads per month in June 2025 for comparison
• Open items and deferrals: Phase 2 CMS training scheduled for August 2025; advanced Google Analytics 4 dashboard deferred to Phase 2 backlog (CR-003)
• Financial closure: $10,000 contingency surplus returned to MCG operating budget on June 16; all vendor invoices paid and contracts formally closed
• Resource release: all six team members formally released on June 16, 2025; BrightFrame's 30-day warranty period active through July 13

How Alex Morgan Used This Project Closure Document

Alex Morgan submitted the Project Closure Document to Riley Park for signature on June 16, 2025 — three days after go-live. The three-day gap was deliberate: it allowed the first day of live traffic to be monitored (confirming the website performed under real load), the CMS training to be completed on June 11, and the financial reconciliation to be finalized. Riley Park signed the closure document on June 17, formally ending the project. The signed document was then filed in MCG's PMO repository alongside all 62 Project Phoenix documents, providing a complete, auditable record of the project from Business Case to closure.

Download and Customize

This Project Closure Document example is available as a free download. Use it as a reference to build your own closure document, or start with the blank template and fill it in for your project.

• Download the Project Closure Document Template — PMBOK 8 (blank, ready to use)
• Read the article: Project Closure Document in PMBOK 8 — Guide and Best Practices

Project Closure Document Example: Key Takeaways

The most important insight from this Project Closure Document example is that closure is a planned event, not a natural endpoint. Alex Morgan scheduled closure activities as formal project tasks in the Project Schedule, which meant that producing the closure document was not an afterthought squeezed in between other work — it was a structured deliverable with a defined completion date. This approach ensured that the final document was thorough, accurate, and signed within four days of go-live. For any project manager who has watched projects drag on for weeks after the main deliverable is complete, this example shows how to build the conditions for a clean, professional close.

Want to go deeper? The PMBOK Guide 8th Edition is the definitive reference for modern project management. Get your copy and use it alongside these examples to build a solid, practical understanding of every performance domain.