This Project Documents Software Development example shows how Eduardo Montes organized and managed the full suite of project documents for the ProjectAdm SaaS platform — covering the complete document register, version control policy, storage structure, and access permissions for all 40+ project outputs produced across 28 sprints and five milestone gates. This document serves as the master index and governance reference for all ProjectAdm project documentation.

What Are Project Documents in PMBOK 8?

Project Documents is a collective PMBOK 8 output category in the Planning Performance Domain that encompasses all of the supporting documents produced and maintained throughout a project — distinct from the Project Management Plan itself. They include outputs like the Assumption Log, Issue Log, Risk Register, Stakeholder Register, Lessons Learned Register, Requirements Documentation, and all other records that support planning, execution, and control. Managing project documents effectively requires a document register, a version control policy, a defined storage location, and clear access permissions — especially on distributed teams working across time zones.

What This Project Documents Software Development Includes

The ProjectAdm Project Documents register and governance framework covers:

• Document Register — Planning Documents (16 items) — Project Charter (v1.0, Jan 15 2025), Project Management Plan (v3.2, current), Scope Statement, WBS + WBS Dictionary, Schedule Baseline, Cost Baseline, Risk Management Plan, Risk Register (live), Assumption Log (live), Issue Log (live), Requirements Documentation, Resource Management Plan, Communications Management Plan, Stakeholder Register (live), Change Requests Log (live), Basis of Estimates
• Document Register — Execution Documents (12 items) — Sprint Backlog (28 versions archived), Sprint Review reports (28), Retrospective notes (28), Status Reports (26 biweekly), Meeting Agendas (42), Meeting Minutes (42), Team Performance Assessments (5, one per milestone), Quality Control Measurements (ongoing), Work Performance Data (28 sprint reports)
• Document Register — Closure Documents (6 items) — Deliverables Acceptance Checklist, Final Product Transition Document, Lessons Learned (final), Project Closure Document, Financial Closure Report, Organizational Process Assets Update memo
• Version Control Policy — Baseline documents (Charter, Scope, Schedule, Cost): major version increments (v1.0, v2.0) on baseline change, minor (v1.1) on content updates; Living documents (Risk Register, Issue Log): dated entries, no version numbers; Meeting records: date-stamped, no versions; all documents stored in Google Drive/ProjectAdm folder, backed up nightly
• Storage Structure — /ProjectAdm/00-Governance (Charter, Business Case, Closure); /01-Planning (PMP, Baselines, Plans); /02-Execution (Sprint records, Status Reports); /03-Registers (live logs); /04-Templates (blank versions for reuse); /05-Archive (superseded versions)
• Access Permissions — All documents: Read access for all 7 team members; Edit access: Eduardo Montes (all), Henry Douglas (Governance + Planning), Marcus/Julia/Bruno (execution documents for their work packages), Camila/Lucas (QA and design documents only); External guests (CFO, beta users): specific shared links only
• Document Handover at Closure — Full document archive transferred to Henry Douglas (CPO) on February 28, 2026; archive size: 2.3 GB; retention policy: 5 years in Google Drive; access maintained for all former team members for 1 year post-closure

How Eduardo Montes Used This Project Documents Software Development

Eduardo Montes used the Project Documents Software Development register as the onboarding tool for new project participants. When the ProjectAdm International CFO joined the M2 milestone review, he received a link to the /00-Governance folder with the relevant documents pre-selected, rather than a confusing email chain. The version control policy prevented the "which version is current?" confusion that had plagued a prior project — by Sprint 10, every team member knew exactly where to find the current Risk Register and how to submit a new issue entry.

How to Use This Project Documents Software Development Document

Use this example to establish your Project Documents Software Development register and governance framework before your project generates its first document. The storage structure and access permissions are particularly important to define early — reorganizing a document repository mid-project is expensive and error-prone. The ProjectAdm five-folder structure (Governance, Planning, Execution, Registers, Templates) is clean enough to adapt to any software project of similar scale.

Download the Template and Deepen Your Knowledge

Ready to organize your own project documents? Download the blank Project Documents Template (PMBOK 8).

• Download the Project Documents Template — PMBOK 8 (blank, ready to use)
• Read the full guide: Project Documents in PMBOK 8

Want to go deeper? The PMBOK Guide 8th Edition is the definitive reference for modern project management. Get your copy and use it alongside these examples to build a solid, practical understanding of every performance domain.

Format: Microsoft Word (.docx) | Project: Software Development (SaaS Platform) | PMBOK Edition: 8th (2025) | Domain: Planning